ADMISSIONS
Gateway to Your Future
Admission Process Manual
Objective & Scope
Objective
- To ensure a transparent, merit-based, and student-friendly admission system.
- To comply with NAAC quality parameters, UGC/AICTE/PCI/INC directives, and affiliating University norms.
- To provide equitable opportunities to students from diverse backgrounds
Scope
Applicable to all Undergraduate, Postgraduate, Diploma, and Certificate programmes offered under MAKAUT/WBUH S/INC at NSHM Knowledge Campus, Durgapur.
Governing Principles
Transparency
Admission notices, eligibility criteria, fee structure published in advance.
Merit & Equal Opportunity
Admissions strictly on eligibility and merit (with statutory reservations).
Regulatory Compliance
Adherence to AICTE/UGC/PCI/INC/MAKAUT/WBUHS admission guidelines, and Government policies.
Student-Centricity
Simplified application and counselling support.
Documentation
Proper record-keeping for NAAC verification.
Admission Process Flow
01
Planning & Notification
- Review of sanctioned intake as per AICTE/MAKAUT or INC/PCI/WBUHS approval.
- Academic Council approval of admission norms.
- Admission Calendar published in line with MAKAUT/WBUHS academic schedule.
02
Outreach & Application
- Dissemination of admission information through:
- Website, prospectus, online campaigns.
- School/college outreach, education fairs.
- Application forms made available (online/offline).
- Data captured in ERP/CRM for follow-up.
03
Eligibility Verification
- Academic credentials checked as per programme norms defined by AICTE/UGC/PCI/INC, MAKAUT/WBUHS.
- Entrance/aptitude test or interviews (where required).
- Document verification (provisional).
04
Merit List Preparation
- Preparation of programme-wise merit lists based on:
- MAKAUT/WBUHS/INC eligibility guidelines.
- University/State Govt. entrance test results (where applicable).
- Publication of first list & waiting list on website and notice boards.
05
Provisional Admission at Institute
- Candidates offered provisional admission after:
- Payment of admission fees (Institute level).
- Submission of required documents (academic, category, ID, etc.).
- Institute Admission Office issues provisional admission letter.
06
Final Admission Confirmation through MAKAUT/WBUHS/INC
- All provisionally admitted students’ data uploaded to University Admission Portal within specified deadlines.
- Candidates must register with MAKAUT/WBUHS/INC by:
- Paying University Registration Fees.
- Uploading/confirming documents as per MAKAUT portal requirements.
- Only after MAKAUT/WBUHS verifies and generates the Enrolment/Registration Number, admission is considered final & confirmed.
- The Institute Admission Cell coordinates with MAKAUT/WBUHS/INC to resolve discrepancies (if any).
07
Induction & On boarding
- Orientation/Induction programme for new entrants. We do conduct Pre-orientation sessions for the provisionally admitted students for engagement and create a homogenous environment in the batch for better conduct of the sessions.
- Distribution of Academic Calendar, Student Handbook, MAKAUT/WBUHS/INC rules.
- ERP login and University roll number issued.
Monitoring & Quality Assurance
- Quality Assurance Team oversees process compliance with NAAC benchmarks.
- Admission statistics (gender, category, domicile) maintained.
- Periodic review by Academic Council and Governing Body.
- Corrective action taken based on student/parent feedback.
Documentation & Records for NAAC
- Admission Notifications & Calendar.
- Prospectus & Website screenshots.
- Merit Lists & Wait Lists.
- Provisional admission records & fee receipts.
- MAKAUT/WBUHS/INC admission confirmation reports & enrolment numbers.
- Student induction reports.
Roles & Responsibilities
Admission Committee
Policy formulation & oversight.
Admission Cell
Application handling, counselling, document verification, ERP records.
Examination & University Affairs Team
Approves final admission list & ensures MAKAUT/WBUHS/INC compliance.
Quality Assurance
Monitors transparency, fairness, and NAAC readiness.
Compliance & Review
- Strict adherence to MAKAUT guidelines for eligibility, admission, and registration
- Admission only deemed valid and final upon confirmation by affiliating University.
- Annual review of process manual by QA and updates based on NAAC peer review / affiliating university circulars
