Privacy Policy

Overview

NSHM Knowledge Campus is committed to the responsible collection, use, storage, and protection of personal and sensitive information obtained from students, faculty, staff, applicants, business partners, and other stakeholders. This commitment is aligned with applicable legal and regulatory requirements governing privacy, confidentiality, and information security.

Sensitive information includes any personal data that may cause financial, reputational, or personal harm if disclosed without authorization. This policy explains how such information is collected, processed, and protected.

Objective / Purpose

The purpose of this Privacy Policy is to protect the privacy of individuals whose personal or sensitive information is stored in electronic or physical form on systems, platforms, or records maintained by NSHM Knowledge Campus, while enabling lawful sharing of such information with authorized parties where necessary for academic, administrative, operational, or legal purposes.

Scope

This Privacy Policy applies to all faculty members, staff, students, affiliates, contractors, service providers, and third parties interacting with the Institute’s digital platforms or institutional systems. It complements existing University policies and does not replace other applicable regulations or internal procedures.

Limits on Use of and Access to Sensitive Information

The responsible use of sensitive information requires the Institute to:

• Respect individual privacy
• Protect against unauthorized access, disclosure, or misuse
• Comply with applicable laws in collection, storage, processing, transfer, and disposal of information

Sensitive information may be used only when necessary to:

• Fulfill legal or regulatory obligations
• Facilitate academic and administrative services
• Support efficient institutional operations

Access to sensitive information is limited to:

• The individual to whom the information relates
• Authorized Institute officials with legitimate academic or business need
• Persons or organizations authorized by the individual
• Legally authorized government agencies
• Other entities permitted by law where required for University operations

Aadhaar Information

Aadhaar numbers are treated as confidential and handled under strict access controls. The University collects Aadhaar information only where:

• Required by law
• Required by contractual obligations
• Necessary for legitimate academic or administrative purposes

The University and its stakeholders shall comply with all applicable Unique Identification Authority of India guidelines.

The following are prohibited:

• Public display of Aadhaar numbers
• Transmission over unsecured internet channels
• Use of Aadhaar number alone for online authentication without password or PIN
• Printing Aadhaar numbers on identity cards unless legally required

Online Collection of Information

All Institute digital platforms collecting visitor or applicant information must clearly display a link to this Privacy Policy.

Information collected online may include:

• Name
• Email address
• Contact details
• IP address
• Browser/device information
• Submitted application data

Lawful Basis for Collecting and Processing Personal Data

As a higher education institution, NSHM Knowledge Campus collects and processes personal data for legitimate academic and operational purposes including:

• Admissions and enrollment
• Academic delivery
• Examination processes
• Research activities
• Employment and HR administration
• Community engagement
• Communication and support services

Processing may occur where:

• Necessary for legitimate institutional interests
• Required for contractual obligations
• Required by legal obligations
• Consent has been provided by the individual

Types of Personal Data Collected

Depending on purpose, the Institute may collect:

• Name
• Address
• Email address
• Phone number
• Educational records
• Employment details
• Photographs
• Identity documents
• Financial information
• Health-related information where required

Failure to provide required data may affect access to admission, employment, academic services, or institutional facilities.

Sources of Personal Data

The University generally receives data:

• Directly from the individual
• Through admission/application systems
• Through authorized third-party educational or administrative platforms

Individual Rights

Subject to applicable law, individuals may request:

• Access to their personal data
• Correction of inaccurate information
• Restriction of processing where applicable
• Deletion where legally permissible
• Withdrawal of consent where consent is the basis of processing

Cookies

The University website may use cookies to:

• Improve website functionality
• Analyze usage trends
• Enhance user experience
• Cookies are used in aggregate and not for individual behavioral tracking.

Security of Personal Data

The Institute implements technical and administrative safeguards to protect personal information against:

• Unauthorized access
• Loss
• Misuse
• Disclosure
• Alteration

Information security practices are monitored by designated internal authorities.

Sharing of Information

The Institute does not share personal information with third parties except:

• For lawful academic or administrative purposes
• To comply with legal obligations
• With authorized service providers under confidentiality obligations
• To protect institutional interests

Enforcement and Implementation

Each department of NSHM Knowledge Campus is responsible for implementing this policy within its operations.

The designated Information Technology and administrative teams oversee compliance and enforcement.

Consequences of Policy Violation

Violation of this Privacy Policy may result in disciplinary action in accordance with institutional rules, including:

• Administrative action
• Restriction of access
• Employment-related consequences
• Student disciplinary proceedings